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27) Pre closing of Purchase Order
Generally the requirement of pre closing the purchase order comes from the business frequently
due to several reasons like the vendor has stopped supplying suddenly or that material is not
required any more in the future etc. I have provided the document here to close Purchase order.
Once you close the Purchase order, it won’t be allowed to do Goods Receipt.
Closing Purchase Order -No future GR:
Once we activate the flag for Delivery Completed field, system won’t allow to do Goods
Receipt for this Purchase Order. Delivery Completed indicator is available in the Delivery tab of
the Purchase Order item.
28) Pre closing the Purchase Requisition
Requirement: User wants to close the Purchase requisition items which are open i.e. partially
converted to Purchase Order or Purchase Order is not yet created. User requirement is the
creation of Purchase Order should not be allowed by the system for respective Purchase
Requisition.
Solution: The best solution to fulfil this requirement is activating the CLOSED flag for
required items of the Purchase Requisition. This can be done for any item of the Purchase
Requisition. Screen shot is given below
29) How can you keep Reason for Movement type as mandatory for MB1A, MB1B and
MB1C Transaction codes?
Solution:
- Screen Layouts can be managed for Enjoy transaction MIGO for each movement type.
- In case of MB1A, MB1B such t codes also respective screen layout change options are
available in SAP - But Reason for Movement etc type fields which are visible at initial screens of MB1A, MB1B
etc are managed below
SPRO-IMG–> Materials Management–> Inventory Management and Physical Inventory–>Field
Selection for Goods Movements Initial/Header Screens
30)PBXX is missed in purchase order conditions tab
If you encounter this issue of the below error during PO Creation, you need to input PBXX and
then fill the Price which is a work around.
But, you can find the root cause of the issue to fix the issue completely.
Go to M/06 or SPRO-IMG Reference-Material Management-Purchasing-Conditions-Define
Price Determination Process-Define Condition Types and verify whether any one assigned
Access sequence wrongly. If yes, you can remove and save.
Once you move the configuration TR to your testing client or quality client, you can test which
will work fine
31) M7 599 “Inform system administrator: error at data inconsistency multiple account
assignment”
Sol:
Above error is occurred when the service entry sheet is released for a Service Purchase Order.
The reason is the Service Purchase Order contains Planned Delivery Costs. Below are the
reasons from SAP Standard to stop Service Entry Sheet.
planned delivery costs are generally not supported in External Services Management and for
blanket purchase orders, item category D or B.
In the business function “LOG_MM_MAA_1”, it is possible to process service purchase order
items with multiple account assignment and valuated goods receipts only without planned
delivery costs. The design of this business function does not allow planned delivery costs for
MAA service purchase order items. When posting the goods receipt for MAA purchase order
items, the system checks the data to be posted for consistency. If this data is not consistent, the
posting of the goods receipt terminates with error message M7 599. This message should
prevent data inconsistencies.
Notel: MAA – Multiple Account Assignment
32) No labels are printed when a goods movement is posted using the transaction MIGO.
The number of GR slips is 000.
Solution:
For all movement types (e.g. 101), for which label printing is desired, you must maintain
movement-type-dependent field selection.
You will find this Customizing under:
Materials Management –> Inventory Management and Physical Inventory –> Settings for Enjoy
Transactions –> Settings for Goods Movements (MIGO) –> Field Selection per Movement Type
Include the field WEANZ as an optional or mandatory entry field for the desired movement
types. You can add with New Entries
33) Error: 1 Account assignment mandatory for material 300000100 (enter acc.
ass. cat.)
Solution: SPRO –> Logistics – General –> Material Master –> Basic Settings –>
Material Types –> Define Attributes of Material Types (or TCode: OMS2)
Do the following steps:
I. Click Position and enter Material type (say HROH)
II. Now select HROH and D. Click Left side folder “Quantity/Value updating”
III. Again Click position and enter Valuation area (Plant) as HPL1
IV. Check the checkboxes of quantity and value columns of HPL1 and HPL2
V. Click Save and come back
34) Error: 2 Control indicators for controlling area HMOT do not exist
Solution: SPRO -> Controlling -> General Controlling -> Organization -> Maintain
Controlling Area.
Click again -> Maintain Controlling Area (or TCode: OKKP)
Do the following steps:
i. Click Position and enter the Controlling area = HMOT
ii. Now Select HMOT controlling Area and double click left side folder “Activate
components/control indicators”
iii. Click new entries
iv. And enter the following fields:
Control indicators for controlling area HMOT do not exist.
Click Save and come back
35) Error: 3 Source not included in the list despite source list requirement
Check IMG settings
SPRO -> MM -> Purchasing -> Source List -> Define SL Requirement at Plant Level
Click position and enter plant as wpl1 Check whether wpl1 -> source list is checked or
not?
MM02 -> Purchase view -> Check the source list checkbox
Maintain SL (TCode = ME01)
36) Error: 4
Field selection for movement type 561 / acct 399999 differs for Ext. GA amount in
LC (023)
Solution: TCode: FS00 enter your company code in Left side by clicking then press
find the button of
the left side and enter the account number 399999 and press enter. In the right
side screen, click Create/bank/interest tab
I. Check Post automatically only
II. Enter ‘Field status group’ as G006 Material accounts Click Save
37) Error: 5
For object RF_BELEG SMOT, number range interval 49 does not exist FBN1
Solution:
- TCode: FBN1
- Enter company code: SMOT
- Maintain Number range for 49 for the year 2010
38) Error: 7
Number range for trans./event type IB in the year 2010 does not exist
Solution: Execute TCode: OMBT
39) Error: 8 Enter rate EUR / INR rate type M for 16.12.2010 in the system settings
Solution: TCode: OB08
40) Error: 9 Country IN does not store a hard currency
Solution: TCode: OY01 Select our country and enter the hard currency as INR
41) Error: 10 Company code not assigned to country or country to the calculation
procedure
Solution: SPRO->Financial Accounting ->General settings in financial accounting-> Tax
on sales and Purchases-> Basic settings->Assign country to calculation procedure
Click Position, Enter Country = IN, and enter TAXUS against IN and save it. (In case if
you have already your calculation procedure you can assign the same.
42) Problem is that after goods receipt and AFTER invoice verification, reversal of goods
receipt is being done. Client wants this more controlled as the GRIR account is being
affected. So no reversals to be done after Invoice verification. How to approach this?
Make this setting: SPRO > Materials Management > Inventory Management and
Physical Inventory > Goods Receipt > For GR-Based IV, Reversal of GR Despite Invoice
Here remove the tick against Mvt 102 & 122. Now the system will not allow to return
the Good at any case.
43) I have created a new vendor. Later I found that there were some mistakes and
that I want that the system should not allow me to make any PO or post any
entries to this vendor. How to deactivate this vendor?
You can block a vendor at the following levels:
All company code
Single company code
All Purchase org
Single Purchase org
44) Where to Get the Goods Movement Type List?
Step 1) Run spro command/TC
Step 2) Then move to “SAP Reference IMG” screen
Step 3) Then navigate following path: IMG –> Materials Management –> Inventory
Management and Physical Inventory –> Movement Types –> Copy, Change
Movement types
Here with “Copy, Change Movement types” option a help tutorial is available
(rectangular blue colour icon). In that go to “Further information” section where you can
find a big list of movement types with some brief explanation.
45) Where the schedule margin key is customized?
You define the order float in the scheduling margin key, The scheduling margin key is
copied from the material master. The float before production or float after production
and the release period are defined in the scheduling margin key
For Customizing for Shop Floor Control, by choosing Operations –> Scheduling –>
Define Scheduling Margin Key . The scheduling margin key is assigned to the material (
MRP area in the material master)
46.How to stop the cancellation of Goods Receipt Material
Document before cancelling Invoice Receipt Document?
Requirement: Business wants to have control in system to give error if any user tries to cancel
GR document without cancelling the IR document. This will be helpful to avoid any
inconsistencies between GR and IR.
Solution: We should suggest to use GR Based Invoice verification process to the business if they
are not using. If they are already using GR Based IV, it will be fine. As per SAP standard
system, there is a configuration where we can setup which movements can be allowed after
posting Invoice Receipt for a purchase order.
Configuration:
Below configuration needs to be used to put this control. The path for configuration : SPRO-
SAP Reference IMG-Materials Management-Inventory Management and Physical
Inventory-Goods Receipt-For GR-Based IV, Reversal of GR Despite Invoice
Once you click on the node – For GR-Based IV, Reversal of GR Despite Invoice , below screen
will be appeared. Movement types need to be maintained along with check box.
Indicates that in the case of GR Based IV, you can enter a reversal in respect of the purchase
order, or a return delivery, even though the corresponding invoice for the goods receipt
document has already been posted.
If RevGR desp.IR = X, it means GR cancellation/Return to Vendor can be done without
cancelling IR document
If RevGR desp.IR = Blank, it means GR cancellation/Return to Vendor can’t be done without
cancelling IR document
Testing:
As the requirement is to test the cancellation of GR Document after posting both GR and IR for
purchase order, we can consider that the GR and IR are completed for the Purchase Order. Below
is the transaction to cancel the GR document without performing IR cancellation. You can
observe the error message based on above configuration.
Transaction Code is MIGO. You can perform the cancellation of Material Document with
Transaction Code MBST also. You can observe the error message once you click on Check or
Post button
Error details are provided below for the information
The error message will be given by the system when user tries to cancel the material document
without cancelling the IR document when GR Based IV is activated in PO. Below screenshot is
provided from the Purchase Order where GR Based IV flag will be available
This error can be resolved if you follow below steps
- Cancel IR document with MR8M Transaction Code
- Cancel GR document with MIGO-Cancellation or MBST Transaction Code
47.How to stop the Purchase Order creation from expired
Contract in SAP MM?
Requirement: Based on business requirement, system shouldn’t allow users to create Purchase
Order with reference to Contract (outline agreement) which is already expired.
Solution: This requirement can be fulfilled by changing the warning message to Error message
about contract expiry message number :06041. But, we should clearly inform users about the
impact once the message is changed to Error. After the message is changed to Error, purchase
order can’t be created with the expired contract.
Before going to the solution of changing the message type, we will see the message during
Purchase Order creation
Below is the contract header screen which is expired. This contract will be used to create the
Purchase Order. We can see in below screen that the contract validity End is 31.01.2018
Below screen shows the Warning message related to contract expiry but it won’t stop the
creation of Purchase Order although it gives warning. So, it will be like an information to the
user who is creating Purchase Order. User can ignore the warning message and proceed with PO
creation
Message details are provided below
Based on business requirement, the solution is decided to change the message from Warning
to Error (E). The configuration path to make these changes is
SPRO-IMG Reference-Material Management-Purchasing-Environment Data-Define
Attributes of System Messages-System messages
This configuration setting will be helpful to stop the creation of both Purchase Requisition and
Purchase Order with reference to expired Contract document.