Hello Dear Consultants, If you are looking for SAP FICO Interview Questions for Experience Candidates | SAP FICO Interview Question Answers for Freshers and Experience Candidates then here you will get all the details
Is it possible to maintain multiple languages in GL master?
Yes we can maintain in multiple languages in GLs. We can`t maintain languages in chart of
accounts.
What do you mean by GL account block and how many ways are there the use of each one
is?
If you go for account block it will ask you against what you want to block like
i.Block for creation
ii.Block for planning
iii.Block for posting
So if you block GLs those will be no longer valid to against you option. If you block for posting we
can’t make any posting like remaining also work.
What do you mean by document date and posting date difference between?
On which date you want to create is document date and on which date you post document is
posting date. These can be different dates.
What is posting period how it comes automatically at time of posting?
In which period your posting is called posting period the period must be open. This will be fill
automatically based on posting date.
What is the use of reference field in sap?
It is free defined field we can give value in this field for identification purpose.
What is the use of document header text?
It is free defined field we can give value in this field for short text of document identification.
How many segment are there in document what are they?
Two segments are there in document those are 1.header data segment (BKPF table) 2.line item
segment (BSEG table).
What do you mean by document over view and simulation difference between those?
If you go for document over view it just shows the over view of document but not if you miss any
required field where as if you go for document simulation it will ask missing values before show
you over view.
What do you mean by interest calculation type and what are the types?
There are 2 types of calculations are there
1)Balance interest calculation (on GLs)
2)Item interest calculation (on vendors and customers)
What are substitutions and validations? What is the precedent?
Validations are used to check settings and return a message if the prerequisite check condition
is met. Substitutions are similar to validations; they actually replace and fill in field values behind
the scenes without the user’s knowledge unlike validations that create on-screen msgs to the
user.
What is the use of exchange rate calculation in sap?
As per accounting standards we have to value the FC in local currency how much we are holding
as FC. So when we value this we may get either profit or loss, we called it as exchange loss or
exchange gain.
What is parking document in SAP FICO?
This is a type of release procedure. We park the document for approval purposes in SAP. It will not update in ledger balance but the number for document will be generated from the number range assigned respectively e.g. SA/KR/DR. Tr.Code: FV50, FV60, and FV70. Display changes: FBV5 Post parked doc: FBV0.
What is hold document in SAP FICO?
Generally hold documents are created where we don’t have complete information to post the
transaction. Here we can give any document number alpha numeric key. It will not update in
ledger balance. FB01L, FB50, FB60, FB70 are the transactions to hold the doc
Auto Clearing: F.13 Generally the auto clearing concept is required to clear GL accounts, vendor
accounts and customer accounts, where they are having open debits and open credit line items
with zero (0) balances. Automatically based on the clearing criteria rules defined. When GR is
done against the PO and again IR is done against the GR, both the accounts when seen in FBL1N,
these both accounts are shown as open items. For to move this GR/IR clearing line items to
cleared status, we have to run Tr.Code: F.13. Automatic posting clearing configuration Tr.Code is
OB74. Here you give criteria matching like give field names to match. Like Ch of accts Acct type
From acct To acct Criteria 1 Criteria 2 Criteria 3 Criteria 4 XYZ S D K 100500 A A 100599 ZZZZZZZ
ZZZZZZZ XBLNR XBLNRXBLNR EBELN GSBER GSBERGSBER ZUONR ZOUNR XREF1 Then you
run F.13. Manual clearing is done at F-07, F-03 for GL for OI clearing, F-53, and F-44 for vendor
and F-28, F-32 for customer. P
What is the difference between sample document and recurring document? Sample document
and recurring documents both are templates and will not be having any impact on your financial
position. Here you use the templates to control your mistakes or changes and to save the time.
In sample document template you can change the entire fields’ maximum except company code
and currency. You can change the amount, GL account, posting date. Recurring means re-
occurring that means the amount will be the same for all periods like rent, insurance etc. Here
you can change the posting date you cannot change the amount. F-01 is for sample document.
Number range is X2 for sample documents. F.57 is for delete. FBD1 is to create recurring
document and to post recurring document is F.14, and to display with due date wise is F.15. Delete
recurring document is F.56. Number range is X1 for recurring documents.
Who is vendor what is his role in business?
With whom we do purchasing activates is called vendor. Vendor provides all required materials
so vendor plays vital role in business.
What is the meaning of one time vendor?
One time vendor is euonymus vendor does not do business regularly. We no need to maintain
master record for this type of vendors. At the time of invoice posting we enter all the details like
name address etc…
Difference between one time vendor and regular vendor?
With one time vendor we do not do transactions regularly whereas with normal vendor we do.
And we maintain master records for normal vendors we won’t do for one time vendor.
What is vendor account group and what it controls?
This source to create vendor master records it controls the number range interval of the master
record and field status of the master record. These account groups are at client level.
All account groups at what level is it company code or client level?
Account groups are at client level.
If it is client level, if we make any changes it will be applicable for all company codes so I
want to maintain different settings each company code wise in AP and AR what do we do?
Account groups are at client level so if we do fields required at account group those will be same
for all company codes. Here if some company code does not required as required field then we
create screen layout for company code and make changes at screen layout level which we
assigned to company code.
What do you mean by down payment?
Down payment is like advance for safe business trade we take and give.
What is the customization process for down payment in sap?
Down payment is special GL transaction so we have to give bridge between recon account and
this special GL recon account. When we post down payment we have to give special GL indicator
so those items will flow to particular account which we have given in background.
What are the outgoing payment process available in sap?
There are 2 types 1 is manual and 2 is automatic payments.
What do you mean by APP?
It is a program to make payments to different vendors/customers by using different company
codes and different payment methods for multiple invoices at a time.
What is the process of APP?
The process of app is flow of making payments. Process starts with open line items for vendors,
we have to clear those items based on terms of payment. If we have bulk amount of invoices it is
very difficult to find which are due and which are partially cleared. System takes all due invoices
in this process.
What is cash journal?
Why do we use in SAP? Normally GL cash account accepts negative balances, but cash
journal will not accept negative balances. In companies they take daily cash statement
showing open cash balances / receipts for the day / payments for the day and closing cash
balances. Cash journal provides this statement. Some companies use this cash journal
as petty cash purpose. Define Number range interval for CJ: FBCJC1. Document type: SA.
Setup cash journal: FBCJC0. Create/change/delete business transaction: FBCJC2. Setup
print parameters for Cash Journal: FBCJC3. Post cash journal entries: FBCJ.
What is the use of next run date in APP?
Some invoices may not be due now it will be over due to next run so those invoices also will
consider in this run and if there is any cash discount on invoice if we are losing that by next run
those also consider in this run.
Where do you give program for check printing?
In payment method per country.
What is payment method, and use, at what level it is?
Payment method tells us what type of payment it is. Like whether it is check payment or bank
trance for or bill of exchange what it is. It is at country level.
What is the use of payment advice and payment medium?
Based on payment advice bank will make payments to party’s. In payment advice due date would
be there based on bank carryout payments
What is the use of ranking order in APP?
We are giving ranking order with the combination of payment method and bank account Id, so
here we are telling to the system make payment this much amount when I use this payment
method.
Is it possible to maintain particular currency payment methods wise?
Yes, we can maintain currency’s to payment methods
If I give single particular currency for payment method is it possible to make payments in
different currency?
No, that is not possible to make in different currency if payment method currency is different.
If I want to make payment to foreign vendors by using local payment method what are the
pre requisites?
So we have to activate allow foreign partner check box in FBZP settings, than we can make
payments to foreign vendors as well.
What is the use of payment supplement?
By using this we make group to gather payments.
Where do you give payment supplement?
In vendor master we give this option. This will be available in vendor master when you activate it
in FBZP settings.
Is it possible to make payment single line item wise if yes what are the pre requisites?
Yes, we have to activate it in FBZP settings that make single payment to line item option.
What is difference between sending company code and paying company code?
The company which is paying is called paying company and the company which is making
payments by other company code is called sending company code that is benefiter company
code.
What is the use of tolerance days in APP?
Grease days to invoice due date.
What is instalment terms of payment?
Instalment terms of payment splits the invoice into different line items as per due date.
What is difference between instalment terms of payment and normal terms of payment?
Booth are same these determines the due date of invoice, but instalment terms of payment splits
the invoice different line items as per instalments
What is account ID in house bank?
Account Ids are nothing but accounts which we have in bank like saving account current account
etc.
One house bank can have multiple account Ids.
What do you mean by one time customer?
One time customer is an economies customer, this type of one time customers does not do
regularly business. We no need to maintain master records for him. We will enter all the details
at the time of invoice posting.
What is donning procedure what do we define in procedure?
Dunning procedures are company code independent. They determine the dunning interval, the
grace periods for the due date determination, and the number of dunning levels. You can also set
the dunning level at which you want to list all due items from an account in the dunning notice.
You can either specify a fixed charge or have the system calculate the charge on the basis of a
percentage rate you specify. You have to define one or more forms for the notice.
What is donning notice?
It is just like remainder to customer saying that you’re due this much amount for these many
invoices.
So by seeing this remainder customer will make payment.
How many levels are there and generally how many levels we use?
Maximum levels are 9 generally we use 4 levels if we want to use all the levels we can use.
What is the difference in donning notice for each level?
For each level of donning notice severity of notice and text will be change. If there is any interest
for next levelthat will be add to amount so in this case amount also change.
Where is the link between customer and donning procedure?
In customer master we assign dunning procedure so when we post invoice by using the
customer master it will be derive form the customer master.
Is it possible to integrate vendor and customer?
Yes, we can integrate vendor and customer in 2 master records we have field under general data
segment in control tab to enter customer and vendor.
If we integrate vendor and customer is it possible to make payment by adjusting the
amount with payment?
Yes, we can adjust against AP outgoing payments with AR incoming payments.
How many segments are there in customer master what are?
There are 3 are 1. General data segment 2. Company code data segment 3. Sales organization
data segment
What is the difference between FD01 to XD01 creation of customer master?
If we try to create customer master data by using FD01 T-code here we do not get sales
organization segment so here 2 segments available those are general and company code
segments. If you go for XD01 here we get all 3 segments. Like this for vendor also.
If we want to calculate interest on due items of customer is it possible?
Yes, we can calculate interest on overdue items by using item interest calculation.
What is the use of item interest calculation in AR?
For calculation of interest on overdue items.
What is the base to determine invoice due date in AR?
Terms of payment is the base to determine due date of invoice.
How many terms of payment can we assign in vendor or customer master?
We can assign 2 terms of payments one is at company code and another one is at sales
organization/purchasing organization segment. So if we create PO based invoice (in MM
module)terms of payment derived from centrally that is sales org/ purchase org segment. If we
create non PO based invoice (in FI module) invoice terms of payment derives from company code
segment
What is the use of assigning 2 terms of payment and difference between?
If we create PO based invoice (in MM module) terms of payment derived from centrally that is
sales org/ purchase org segment. If we create non PO based invoice (in FI module) invoice terms
of payment derives from company code segment.
To make AP payments we have APP program like for incoming payments do we have any
program in AR?
Yes, we have process called lock box system.
Asset accounting
Asset accounting deals with asset related thing like acquiring deprecating selling scraping
transferring assets company codes and intercompany or intra company codes.
What is chart of depreciation?
Chart of depreciation is highest organizational element in asset accounting. It is nothing but list
of depreciation areas.
What do you mean by depreciation area?
Depreciation area means how we are going to deprecate assets in our books. It can be book
depreciation or tax depreciation or other type of depreciation.
Chart of depreciation is at what level is it company code level or client level?
It is at client level.
Diff between Chart of depreciation and chart of accounts:
Chart of depreciation consists of list of country specific depreciation areas. SAP comes with
default chart of depreciation based on the requirements of each country. You can only copy as a
reference and create chart of depreciation. After copying you delete the unwanted depreciation
areas and then only you have to create assets, or else deletion is not possible.
One company code can have only one chart of account. The chart of accounts can be global,
country specific, and industry specific based on the needs of the business. The chart of
depreciation is only country specific. The charts are independent of each other.
Is it possible to assign one chart of depreciation to multiple company codes?
Yes, we can assign one chart of depreciation to multiple company codes because it is at client
level.
What is screen layout rules in assent account and what it controls?
Screen layout rules in asset accounting controls the fields of the asset master.
What is account determination in asset accounting and at what level it is?
Accounting we do it in AO90 T-code. Here we assign GL accounts to flow data automatically
respective GL accounts based on nature of transaction like for acquiring, for sale of asset, losses
on sale, and gain on asset sale, and for accumulated depreciation and depreciation etc…This
account determination we assign in assent class.
What is asset class?
Asset class classifies the assets based on nature of assets like machineries, buildings, vehicles
etc… like this classifies. Assets classes are at client level.
What do we define in asset classes and at what level these are?
In assent classes we define few attributes like account determination, screen layout rule, and
number range interval of asset class and whether this asset class is AUC asset class or not. If it is AUC asset class we have to select the line item settlement radio button. These are at client level.
What do you mean line item settlement option in asset class how it works?
It means if we select this option in asset class this asset class is AUC asset class.
What is asset accounting flow?
Sub asset master will be create with reference to main asset master
Main asset master will be create with reference to asset class
In asset class we specify all the attributes like account determination and screen layout rule etc…
Values will be flow respective GLs through account determination base on nature of transaction
What is the use of sub-asset in SAP?
We can see the report sub asset level and we can post values to sub asset.
How many segments are there in asset master?
There are 2 those are 1. Company code segment or asset segment 2. Depreciation segment
How many ways can we control asset master fields?
2 way are there one is from general screen layout rule and 2nd one is from depreciation tab level.
What do you mean by depreciation key and how it works?
Depreciation key is nothing but rate + method. How much rate of depreciation and what type of
method it is whether it is straight line or written down method what it is?
What are the 5 methods in depreciation key and what is the use of each and every method?
Base line method- what type of depreciation and the depreciation calculation method?
Declining balance method
Maximum amount method
Multi-level method
Period control method
What are the depreciation methods in SAP?
Straight line, written down and useful life etc…
What are the depreciation calculation methods and difference?
Planned- as per planned we can’t skip single periods so each and every period we have to run
depreciation. System determines the next period to be posted in according to the defined
depreciation posting frequency
Unplanned- in this can skip over periods. System does not check for the connection to the
previous period.
Repeat- Indicator for repeating the depreciation posting run. It is possible to repeat the posting
run within the period last posted. However, in contrast to the first run for a period, the repeat run
can be restricted to specific assets. In the repeat run, the system posts changes to depreciation,
as compared to the depreciation amounts from the previous run. Normally the repeat run is
carried out at the end of the fiscal year
Restart-Depreciation posting is performed in several steps and at each step the system logs the
current status. If the program is terminated during a posting run for various reasons, then the
program has to be started again in the restart mode to clear the data base of possible
inconsistencies. A restart run should therefore only be performed in certain cases and cannot
be started in a test mode.
Explain AFAB (Depreciation run)?
Planned – means normal. Repeat – the system checks for which assets depreciation was not
calculated in 1st planned posting run only, for those assets it calculates and posts the
depreciation (only after planned, repeat option is available).
Restart – is whenever server is down in between, it gives message “restart”.
Unplanned –means when provisions are maintained we use this option (or) any unexpected loss
to the asset occurred then we use this option.
What is the entry at the time of depreciation posting and why?
Depreciation a/c DR XXXXX
To accumulate depreciation XXXXX
Because depreciation is expense so as per nominal accounting principle all expenses are debit.
What are the entries in asset account?
Purchase of asset
Asset A/C (70) DR
To vendor (31) Cr
Sales of asset
Customer A/C (01) DR
Asset Sale A/C (50) Cr
Acc. Dep. on Asset (70) DR
Asset A/C (75) Cr
Asset Sale A/C (40) DR
Profit on Asset sale (50) Cr or Loss on Asset sale (40) DR
Deprecation posting
Depreciation A/C DR
To Acc. Depreciation A/C Cr
Scraping of asset
Asset A/C (75) Cr
Acc. Depreciation A/C (70) DR
Loss due to Scrapping A/C (40) DR
Transfer of an asset
ABUMN—–>Asset transfer within Company Code
70 Asset debited in NEW Business Area
75 Asset credited in OLD Business Area
70 Acc. Depreciation debited in OLD Business Area
75 Acc. Depreciation credited in NEW Business Area
ABT1N——>Intercompany Asset Transfer
OLD Company Code 75 OLD Business Area Asset A/C Credit
OLD Company Code 70 OLD Business Area Acc. Depreciation Debit
OLD Company Code 40 OLD Business Area Asset sale A/C Debit
NEW Company Code 70 NEW Business Area Asset A/C Debit
NEW Company Code 50 NEW Business Area Intercompany Clearing Credit
Asset master: Tr.Code AS01,
asset master contains some necessary information to calculate the depreciation for the asset.
They are: capitalisation date, depreciation areas for that asset, depreciation key, and useful life,
change over if any, scrap value if any and start date of depreciation.
Can you create multiple assets in one transaction?
Yes, you can create multiple assets under
single transaction AS01, only when all the assets belong to same asset class with same company
code. You cannot create long text though this method. Time-dependent tab in Asset master: All
cost accounting assignment related data such as cost center, internal orders or investment
projects needs to be maintained in this tab. Asset shutdown and shift operation is also
maintained here.
How do shutdown the particular asset?
First you have to select Asset shutdown option when assignment of calculation methods tab in
depreciation key level (AFAMA). Then also you have to select asset shutdown optional in time
dependent tab in asset master screen layout. Then you come to the asset edit mode (AS02) and
you can select asset shutdown button and add the interval from what date till what date it has to
shutdown in time dependent tab in more intervals button.
Same way we can do it for asset multi shift factor (change it to optional in asset master screen
layout) and in AS02 select depreciation areas tab, double click on book depreciation area and
give variable portion some % (e.g. 90). Next go back and in time dependant tab go to more
intervals and give the interval duration for which you want to calculate multi shift.
Asset transaction type: It identifies the nature of the asset transaction.
Example: 100-external asset acquisition,
110 in-house acquisition,
200-asset retirement without revenue,
210-asset retirement with revenue, etc. Transaction types are assigned to Transaction type
groups.
Is it possible for you to assign an Asset to more than one Cost Center?
A) No, an asset can be assigned to only one cost center.