How to Select or Reject a Quotation SAP MM

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In SAP MM (Materials Management), quotations from vendors are evaluated before converting them into purchase orders (POs). This guide explains how to accept (select) or reject quotations in SAP MM, including key transactions and best practices.

The following tutorial will take you through the steps to Maintain Quotation in SAP MM.

Step 1)

  1. Select the quotation that’s favourable (you want to process it
    further as it’s having the best conditions).
  2. Choose the Edit Quotation button on the toolbar.

Step 2)

  1. Now you are in the ME47 transaction. Here you can choose
    the item and go to the item details screen.
  2. Select the item.
  3. Click on the item details icon

Step 3)

  1. Enter (or choose from the list of available values) B or C for the
    InfoUpdate field in Quotation data section to update the info
    record. In this field, you can also find rejection indicator used to
    reject the quotation item. We will use it to reject the other offer.
  2. InfoUpdate field is used to update the info record in several ways:
    • ‘ ‘ (blank) The info record is not updated.
    • ‘A‘ If an info record exists at plant level, it is updated. Otherwise
      an info record at purchasing organization level is updated.
    • ‘B‘ If plant conditions are allowed for the plant, an info record at
      plant level is updated.
    • ‘C‘ If plant conditions are not necessary for the plant, an info
      record at purchasing organization level is updated
    • Save the data.

Rejecting quotations

You should head back to the report screen. Once there, you can
select the other quotation (we want it to be rejected), and repeat the
process until you are on the item details screen. You will not enter
the information into InfoUpdate field but will tick the “Rej. Ind.” check
box. By this, you are rejecting the quotation item.

Step 1)

  1. Rejection indicator.
  2. You will be prompted to print the rejection message for the items being rejected so you could inform the vendor of the status of hisoffer.You can repeat the process for all the vendors and items that are rejected. This now leaves us with one open quotation for theitem.

By following this structured approach, procurement teams can ensure transparency, compliance, and efficiency in vendor quotation management.

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