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Define Incompleteness Procedures in SAP On premise
Define incompleteness procedures to specify which fields are mandatory when a user creates a sales and distribution document.
Use
You can define multiple incompleteness procedures for groups. These groups stand for objects in Sales, for example, headers and items in sales and distribution documents.
Each group is broken down into multiple incompleteness procedures for specific document types, for example, for credit memos.
In an incompleteness procedure, you group together the fields that are to be checked for completeness whenever a user creates a document. If a user doesn’t fill one of these fields in the document, the document is considered incomplete.
With the status group that you assign to a field, you can control, for example, whether the system records a status message for this field or whether certain subsequent activities for the document are blocked.
For every field in the procedure, you also define whether a warning message is to be issued during
processing if no data has been entered into the relevant field.
Note: This function does not exist in delivery processing. When you select the control field, it has no further consequences.
Once you have defined your incompleteness procedures, you must assign them using Assign
Incompleteness Procedures.
Example
You specify that item data in a sales order is incomplete for billing because the terms of payment are missing. If, during sales order processing, the terms of payment are missing, the system records an appropriate status message.
In this case, you define the item data on group level, the sales order on procedure level, and the terms of payment on field level.
Requirements
To be able to assign status groups to fields, you must have defined these groups in the Define Status Groups Customizing activity.
Activities
- Check if the defaults for the incompleteness procedures defined in the standard system meet
your requirements. - If necessary, adapt incompleteness procedures according to your requirements or define new incompleteness procedures.
Further notes
Incompleteness procedure 50 is defined for incomplete texts in sales document processing. If you want to assign your own status group to this procedure, you need to process View V_TVUF directly with the transaction for Maintain table view. Note that the changes you make in this transaction affect all sales document categories.
In SAP On-Premise, “Incompleteness Procedures” refer to a set of rules or checks defined within the system to ensure that relevant data required for processing a particular transaction or task is complete. These procedures help prevent users from proceeding with incomplete data, which could lead to errors or inefficiencies in business processes.
When a user initiates a transaction or task in SAP, the system can automatically check whether all necessary data fields have been filled out. If any required information is missing or incomplete, the system can prompt the user to provide the necessary data before proceeding further.
Incompleteness procedures can be customized according to the specific requirements of an organization, allowing for flexibility in ensuring data integrity and accuracy within the SAP environment. This feature helps streamline processes and improve data quality across various functional areas within the organization.
- Customization: Incompleteness Procedures can be customized to suit the specific needs and requirements of an organization. This includes defining which fields are mandatory for each transaction type and specifying the criteria for completeness checks.
- Field-Level Checks: These procedures can be configured to perform checks at the field level, ensuring that individual data fields contain valid and complete information. This granular approach allows for precise validation of critical data elements.
- User Notifications: When incompleteness is detected, SAP can prompt users with informative messages indicating which fields need attention. This helps users quickly identify and rectify any missing or erroneous data before attempting to proceed with the transaction.
- Integration with Workflow: Incompleteness Procedures can seamlessly integrate with SAP workflow functionalities. This means that if a transaction fails the completeness check, it can trigger predefined workflow actions, such as notifying managers or escalating the issue for resolution.
- Enhanced Data Quality: By enforcing data completeness at the point of entry, these procedures contribute to improved data quality throughout the SAP system. This ensures that downstream processes and analyses are based on accurate and reliable information.
- Compliance Support: In industries with strict regulatory requirements, such as healthcare or finance, Incompleteness Procedures play a crucial role in ensuring compliance. By enforcing mandatory data fields and completeness checks, organizations can adhere to regulatory standards and avoid costly penalties.
- Audit Trails: SAP maintains comprehensive audit trails of transactions, including details of completeness checks. This allows organizations to track when and why incompleteness issues occurred, facilitating internal audits and compliance assessments.
- If necessary, adapt incompleteness procedures according to your requirements or define new incompleteness procedures.
Result :
Assign your previously defined incompleteness procedures to specific sales and distribution objects.
