BAPI For Delimit communications

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In SAP Human Capital Management (HCM), employee communication records such as phone numbers, email addresses, and other contact details are vital for internal and external correspondence. Over time, some of these records may become outdated, incomplete, or need to be logically invalidated without deleting them entirely. SAP provides standardized BAPIs to facilitate such operations, including BAPI_EMPLCOMM_DELIMIT.

What is BAPI_EMPLCOMM_DELIMIT?

BAPI_EMPLCOMM_DELIMIT is a SAP BAPI designed to delimit (or logically terminate) communication records associated with an employee. Instead of deleting communication data outright, delimiting marks the records as invalid from a certain date, effectively making them inactive for operational use while preserving historical data for auditing or reference.

This approach is particularly useful when:

  • You want to maintain historical records for compliance.
  • You need to invalidate contact details without deleting them.
  • You are implementing data governance policies requiring logical termination.

Features and Benefits

  • Logical Termination: Preserves historical data while making records inactive.
  • Compliance & Audit: Maintains an audit trail for all communication data changes.
  • Automation: Enables programmatic invalidation through ABAP or external systems.
  • Flexibility: Allows setting specific effective dates for delimitation.

How Does BAPI_EMPLCOMM_DELIMIT Work?

The typical process involves:

  1. Identifying the Record: Providing employee number and communication details.
  2. Specifying the Validity Period: Defining the date from which the record should be invalidated.
  3. Executing the BAPI: Calling the function module with the parameters.
  4. Handling the Response: Checking messages for success or errors.
  5. Committing Changes: Saving the modifications to the database.

Example ABAP Code Using BAPI_EMPLCOMM_DELIMIT

DATA: lt_return        TYPE TABLE OF bapiret2,
      lv_employee      TYPE pernr,
      lv_comm_type     TYPE bapitemplcomm-comm_type,
      lv_comm_value    TYPE bapitemplcomm-comm_value,
      lv_valid_from    TYPE bapitemplcomm-valid_from,
      lv_valid_to      TYPE bapitemplcomm-valid_to,
      lv_delimit_date  TYPE syst-datum.

" Initialize employee number and communication details
lv_employee = '00001234'.          " Employee number
lv_comm_type = 'TELE'.             " Communication type, e.g., TELE for telephone
lv_comm_value = '555-9876'.        " Contact number to delimit
lv_valid_from = '20210101'.         " Original valid from date
lv_valid_to = '20231231'.           " Original valid to date

" Set the date from which the record should be invalidated
lv_delimit_date = sy-datum.        " Use today's date or specify as needed

" Call the BAPI to delimit (invalidate) the communication record
CALL FUNCTION 'BAPI_EMPLCOMM_DELIMIT'
  EXPORTING
    employee = lv_employee
    comm_type = lv_comm_type
    comm_value = lv_comm_value
    valid_from = lv_valid_from
    valid_to = lv_valid_to
    delimit_from = lv_delimit_date
  IMPORTING
    return = lt_return.

" Check the return messages for success or errors
READ TABLE lt_return WITH KEY type = 'E'.
IF sy-subrc = 0.
  LOOP AT lt_return WHERE type = 'E'.
    WRITE: / 'Error:', lt_return-message.
  ENDLOOP.
ELSE.
  " Commit the delimitation if no errors
  CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
    EXPORTING
      wait = 'X'.
  WRITE: / 'Success: Communication record delimited successfully.'.
ENDIF.

Explanation:

  • Replace '00001234' with the employee’s personnel number.
  • Adjust communication type and value to match the record you want to invalidate.
  • delimit_from specifies the date from which the record is considered invalid.
  • The code calls the BAPI to mark the record as delimited and commits the change upon success.

BAPI_EMPLCOMM_DELIMIT offers a robust, standards-compliant way to logically invalidate employee communication records in SAP HR. It helps organizations maintain a comprehensive audit trail while managing contact data effectively. Automating delimitation processes enhances data governance, ensures compliance, and streamlines HR data management workflows.

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